Full walkthrough - 8 steps, under 15 minutes total

From sign-up to first call answered
in under 15 minutes

No hardware. No complex integrations. No calling your IT person. Here's exactly how Voxmeet works - step by step, with screenshots.

Step 01
30 sec
Step 02
5 min
Step 03
2 min
Step 04
1 min
Step 05
10 sec
Step 06
2 min
Step 07
Always
Step 08
Always
Step 01
30 sec

Create Your Free Account

Sign up with Google or email - no credit card required

  • Click 'Start free trial' and sign up with Google or email
  • Voxmeet automatically creates your private workspace
  • You get a 14-day free trial - full access, no limits
  • Invite your team members any time from Settings
R
Voxmeet

Email

No credit card required · 14-day free trial
Step 02
5 min

Set Up Your Business Profile

Tell Voxmeet who you are and what you do

  • Enter your business name, industry, and location
  • Set your business hours for every day of the week
  • Add your services with descriptions and pricing
  • Set your service area (city, state, zip codes or radius)

Business Profile

Business name

Joe's HVAC & Plumbing

Industry

HVAC

Business hours

Mon–Fri 8am–6pm

Services

AC Repair, Installation…

Transfer number

+1 (555) 000-0001

Step 03
2 min

Upload Your Knowledge Base

Teach Voxmeet your policies, FAQs, and service details

  • Upload PDFs: price lists, warranties, service policies
  • Add website URLs - Voxmeet reads and understands them
  • Type in FAQs directly if you prefer
  • AI answers caller questions from your real documents

Knowledge Base

Drop files here or click to upload

PDF, DOCX, TXT · Max 50MB

service_pricing_2026.pdf

47 chunks indexed

warranty_policy.pdf

12 chunks indexed

faqs.txt

Processing…

Step 04
1 min

Pick Your AI Voice

Choose how your receptionist sounds - preview before committing

  • 12 professional voices to choose from
  • Click the ▶ button to hear each voice before selecting
  • Male, female, and neutral options available
  • Switch voices any time - re-provision to apply

Voice Selection

Rachel

Premium · Calm, professional

Nova

Standard · Friendly, energetic

Adam

Premium · Deep, authoritative

Step 05
10 sec

Provision Your AI Agent

One click deploys your fully configured receptionist to our call infrastructure

  • Click 'Provision Agent' in the AI Agent settings page
  • Voxmeet builds your custom system prompt from your profile
  • Agent is deployed to Voxmeet's global call infrastructure
  • Takes about 10 seconds - then your agent is live

Your AI agent is live

asst_7fK2mXpQ9nR3vL…

System promptBuilt from your profile
Tools enabled16 tools active
VoiceRachel (Premium)
AI ModelVoxmeet Advanced AI
Step 06
2 min

Forward Your Business Number

Point your existing number to Voxmeet - or use your new Voxmeet number

  • Option A: Forward your existing number to your Voxmeet number
  • Option B: Update your Google Business listing to the Voxmeet number
  • Option C: Print the new number on business cards (clean start)
  • You can always receive a call transfer if you want to take over

Call Forwarding

Your existing business number

+1 (555) 234-5678

forwards to
R

Your Voxmeet AI number

+1 (555) 987-6543

Step 07
Always

Calls Are Answered Instantly

Every call, every time - your AI receptionist picks up in under 1 second

  • AI answers in under 1 second, 24 hours a day, 7 days a week
  • Qualifies leads by asking the right questions
  • Books appointments directly into your calendar
  • Transfers to you if the caller insists or there's an emergency

Live call in progress

Hi, I need my AC fixed ASAP. It stopped working last night.
Voxmeet AII'm sorry to hear that! I can get a technician out to you. Are you located in the Dallas area?
Yes, I'm in Irving.
Voxmeet AIPerfect, we service Irving. I have a slot tomorrow at 9 AM - would that work for you?
Step 08
Always

Everything in Your Dashboard

Review every call, lead, appointment, and customer in one place

  • Full transcript of every call - searchable and browsable
  • AI-generated summary: what was said, what was booked, what to follow up
  • CRM: customers, leads, jobs, and appointments auto-created
  • Analytics: call volume, booking rate, lead conversion, costs

14

Calls today

6

Bookings

3

New leads

+1 (972) 555-0123booked

Booked AC repair for tomorrow 9am

+1 (214) 555-0456lead

Requested quote for new unit install

+1 (817) 555-0789resolved

Asked about warranty - answered from KB

Ready to stop missing calls?

Join businesses already using Voxmeet to answer every call, book more appointments, and never lose a lead to voicemail again.

Have questions? Chat with us

No credit card required · Cancel any time · 30-day money-back guarantee

Frequently asked questions

Still have questions? Contact our team →

No. You simply set up call forwarding from your existing number to your Voxmeet number. Your customers call the same number they always have.

The AI will offer to transfer the caller to a human, take a message, or schedule a callback. It never makes up information - if it doesn't know, it says so.

Yes. Every call is recorded (if legally permitted in your state), transcribed, and summarized. You can review them in your dashboard anytime.

Voxmeet can transfer the call to your phone number at any time. You set the transfer number in Settings. Callers can also ask to speak to someone directly.

Yes - that's one of the biggest benefits. Voxmeet answers calls at 3am on a Sunday just as well as it does at 9am on a Monday.

Very. Voxmeet checks your real availability (from your connected calendar or business hours you set), offers only open slots, and books without double-booking.